Shipper's License/Carrier Process

Shipper's License

Effective July 1, 2003, the Virginia ABC Board is authorized to issue a shipper's license to persons licensed in their state of domicile as:

Winery
Farm Winery
Brewery
Or persons authorized to sell wine and beer at retail for off-premise consumption

A non-refundable application fee of $65.00 is required to be submitted with the application for a license.

The sale and shipment into or within the Commonwealth:
of no more than two cases of wine or two cases of beer per month to any person in the Commonwealth of Virginia to whom alcoholic beverages may be lawfully sold for personal consumption and not for resale.
A case of wine is defined as any combination of packages containing not more than 9 liters of wine.
A case of beer is defined as any combination of packages containing not more than 288 ounces of beer.

In addition to completing the standard application (download Application Form 805-52, PDF file size 655 KB) - Help with downloads
(no posting and publishing requirements necessary), all applicants for shipper's application must:

Submit copy of charter status for a corporation or limited liability company.
Submit copy of articles of incorporation or organization.
Submit copies of federal/state licenses or permits that authorize the applicant to manufacture wine and/or beer (wineries, breweries or farm wineries).
Submit copies of state licenses that authorize the sale of wine and/or beer at retail.
Submit list of brands of wine/beer that applicant will ship.
Any winery, farm winery or brewery must notify any wholesalers licensed in Virginia to distribute their brands that an application for a shipper's license has been filed. Send us a copy of the letter, or a letter stating you have no wholesalers in Virginia.
Have a Virginia state sales tax number. You may apply online at www.tax.virginia.gov.
Submit copies of Federal label approvals for any products to be shipped into Virginia that do not have Virginia label approvals.
Applicants for shipper's license who do not own or have rights to control the distribution of the wine/beer identified in the application must provide written consent of the winery, farm winery or brewery whose brands will be shipped.

NOTE: Posting and publishing of notice to apply for a license is not required for a Shipper's License.

Effective July 1, 2004, criminal background checks are no longer required for a Shipper's License.

All shipments shall be made only by common carriers approved by the Virginia Department of Alcoholic Beverage Control.
All wine/beer shipped into this Commonwealth shall be approved for sale in Virginia by the Virginia Department of Alcoholic Beverage Control.

All shippers' licensees shall keep complete, accurate and separate records of wine and/or beer products sold and shipped to persons in the Commonwealth. Licensees shall remit on a monthly basis to the Board an accurate account stating whether any wine or beer products were shipped, and if so, the quantities and the price charged. Such report shall also include the name and addresses of the purchasers to whom wine and/or beer was shipped.
Shippers' Licensees on a monthly basis shall, on forms prescribed by the Virginia ABC, report the quantities of wine and/or beer sold and shipped into or within the Commonwealth and remit the appropriate excise tax to the Virginia ABC. This report and remittance shall be required on alcoholic beverages in which the Virginia wine and beer excise taxes have not already been paid.
(Virginia licensed retailers are not required to submit excise taxes since those taxes are remitted by the wholesaler at the point of transfer to retail, but are still required to submit the reports).
Download Direct Shipper's Report:
- PDF version - Direct Shipper's Report with Instructions (PDF file size 86 KB. Form requires Legal sized 8 1/2 by 14 paper for printing.)
- PDF version - Direct Shipper's Report Instructions Only (PDF file size 21 KB)
- Excel version - Direct Shipper's Report without Instructions (XLS file size 30 KB. Form requires Legal sized 8 1/2 by 14 paper for printing.) You will need Microsoft Excel to fill out this form.
- Help with downloads

Submit written request on company letterhead requesting to be an approved common carrier of wine and/or beer shipped by holders of a Virginia Shipper's License and evidence of approval as an interstate common carrier to the attention of: Tax Management Section, Bureau of Law Enforcement, fax (804) 213-4563.

Please include contact person's name, complete address of the company, telephone number, fax number and E-Mail address.

Statement that as a Common Carrier you are aware of the requirement that Common Carriers are required to file a monthly report to the Department of Alcoholic Beverage Control of all shipments to individual consumers in Virginia.
Download Common Carrier's Report
(PDF file size 68 KB. Form requires Legal sized 8 1/2 by 14 paper for printing.)
Help with downloads
Board approved common carriers shall keep complete, accurate and separate records of wine and/or beer products delivered to persons in the Commonwealth.
Board approved common carriers on a monthly basis shall, on forms prescribed by the Virginia ABC, report the quantities of wine and/or beer delivered into or within the Commonwealth. Such report shall also include the name and address of the purchasers to whom wine and/or beer was delivered.
Board approved common carriers shall refuse delivery when the proposed recipient appears to be under the age of 21 years and refuses to present valid identification.