Executive Staff Meeting Minutes Summary

September 8, 2008

Chair Pamela Evans called the staff meeting to order at approximately 9:00 a.m.

Present: Chair Pamela Evans; Commissioner Susan Swecker; Commissioner Esther Vassar; Curtis Coleburn, COO; Virginia Adams, Director Wholesale/Retail; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Director of Enforcement; Bob Moore, ITSD Director; Robert Scott (for Robert O'Neal, Director of Hearings and Appeals); Jeff Painter, Chief Administrative Officer; Robert Southall, Director Property Management; Craig Vanderland, CFO; John Wszelaki, Director Internal Audit; Racquel Boyd and Joan Stromberg, Admin Assistants.

Absent: Robert O'Neal, Director of Hearings and Appeals; Barry Wenzig, Finance Director.

Chair Evans asked for a motion, Commissioner Swecker so moved, Commissioner Vassar seconded, and the motion carried to approve the August 18, 2008 minutes, as written.

Comments from the Board:
None at this time.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Evans asked for a motion and approval, Commissioner Vassar so moved, Commissioner Swecker seconded, and the motion carried to approve the following new business for the record:

Approval (for the record) to recruit for a Retail Manager II/Store Manager B, Position #18801, Store 188 in Virginia Beach, VA, Wholesale/Retail Division - Pamela Evans
Approval (for the record) to extent contract for Computer Software Consulting to 9/25/08, contract to hire, consultant/future ABC employee's primary concern is PMS and Webcore (Enforcement), ITSD Division - Pamela Evans
Approval (for the record) to renew Security and Access Systems Maintenance and Repair with Simplex Grinnell, for one year, Property Management Division - Pamela Evans
Approval (for the record) to acquire Computer Programming Personnel, (Veracode and Fortify), PCI compliance for e-License Application, ITSD Division - Pamela Evans
Approval (for the record) to purchase Software Maintenance Support, 11/13/08-11/12/09, service contract Processor Perpetual/Oracle GSA, ITSD/VITA - Pamela Evans
Approval (for the record) to purchase Software Maintenance Support, 11/1/08-10/31/09, Spaceman Professional License Maintenance, ITSD/VITA - Pamela Evans
Approval (for the record) to purchase Software Maintenance Support, 8/1/08-7/31/09, SAT Enhanced Vault/SAT HIPPA, ITSD/VITA - Pamela Evans
Approval (for the record) to have Mandatory Law Enforcement Certification In-Service Training, September 16-18/2008 and October 7-9/2008, Enforcement Division - Pamela Evans
Approval (for the record) to purchase new carpets and rugs for Central Office, replacing safety hazard carpet - Pamela Evans
Approval (for the record) to purchase and install a 207 foot fencing for new warehouse area - Pamela Evans
Approval (for the record) to purchase and install metal shelving for new stores, renovations and relocations, on a one year contract with options to renew - Pamela Evans
Approval (for the record) to purchase fuel oil for heating in several ABC stores, period of 10/1/08 to 9/30/2009, on an as needed basis - Pamela Evans
Approval (for the record) to lease warehouse space, located at 1601 Sherwood Avenue, for storage of trade fixtures, #498 (Richmond), 9/1/2008-8/31/2012 - Pamela Evans
Approval (for the record) for revised Policies and Procedures for Timekeeping & Recording Time Worked Policy and Telework Policy & Agreement (8/2008) - Pamela Evans
Approval (for the record) for new Policies and Procedures Dress Code Policy (8/2008) - Pamela Evans
Approval (for the record) to recruit for two Retail Specialist II, #29602 Store 296 in Springfield, VA; and #28102 Store 281 in Madison Heights, VA - Pamela Evans

With no further business, the meeting adjourned at approximately 9:52 a.m.