Executive Staff Meeting Minutes Summary

July 21, 2008

Chair Pamela Evans called the staff meeting to order at approximately 9:15 a.m.

Present: Chair Pamela Evans; Commissioner Esther Vassar; Commissioner Susan Swecker; Curtis Coleburn, COO; Virginia Adams, Director Wholesale/Retail; Becky Gettings, Director Public Affairs; Janet Lawson, HR Director; Frank Monahan, Enforcement Director; Bob Moore, ITSD Director; Robert O'Neal, Director Hearings and Appeals; Jeff Painter, Chief Administrative Officer; Craig Vanderland, CFO; John Wszelaki, Director Internal Audit; and Racquel Boyd, Admin Assistant.

Absent: Commissioner Esther Vassar, Claiborne Watkins, Director PASS, Robert Southall, PMS Director, and Joan Stromberg, Admin Assistant.

Chair Evans asked for a motion, Commissioner Swecker so moved, and the motion carried to approve the June 23, 2008 minutes, as written.

Comments from the Board:
We will discuss the Governors' General Fund Revenue Memo.

Unfinished Business:
There was no unfinished business to discuss.

New Business:
Chair Evans asked for a motion and approval, Commissioner Swecker so moved, and the motion carried to approve the following for the record:

Approval (for the record) to renew the lease on S116 (Chesterfield, Bermuda Square Shopping Center), lease from 12/1/2008-11/30/2013 - Pamela Evans
Approval (for the record) to open S035 (Stafford County-Aquia Park), lease from 7/1/2008-6/30/2013 - Pamela Evans
Approval (for the record) to renew the lease for S320 (Tazewell County), lease runs 12/1/2008-11/30/2010 - Pamela Evans
Approval (for the record) to purchase computer software for microcomputers (preprogrammed), Datacard Photo ID system, includes software and all equipment, and installation - Pamela Evans
Approval (for the record) to hire Retail Specialist II, Store 243, Ashland, Position #24302, T. Maurer, Wholesale Retail Operations - Pamela Evans
Approval (for the record) to hire Trades Tech III, Position #01071, Central Agency/Store renovations, W. Henley, Property Management - Pamela Evans
Approval (for the record) to hire Student Underage Agent, position #W80807, Enforcement/Roanoke Office - Pamela Evans
Approval (for the record) to hire Student Underage Agent, Position #81515, Enforcement/Chesapeake Office - Pamela Evans
Approval (for the record) to have flooring, walls. Celings furnished and installed for Store 229 relocation in Roanoke, Property Management/Wholesale Retail Operations - Pamela Evans
Approval (for the record) to purchase materials for delivery and installation to Store 086 (Bon Air), Store 107 (Norfolk) and Store 106 (Virginia Beach) for flooring, walls and ceiling finishes, Wholesale Retail Operations & Property Management - Pamela Evans
Approval (for the record) to purchase from Newbold Corporation, electronic equipment maintenance and repair for furnishing and delivering of Verifone MX870 Signature Capture Device, Buyer Protection Plan for 5 years warranty, Wholesale Retail Operations - Pamela Evans
Approval (for the record) to purchase plastic (electronic) gift cards and holders for advertising purposes, Public Affairs Division & Wholesale Retail Operations - Pamela Evans
Approval (for the record) to contract Absolute Pest Solutions, LLC to furnish all labor, materials and supplies necessary to perform pest control services to seventeen (17) store, Wholesale Retail Operations - Pamela Evans
Approval (for the record) of revisions pertaining to the updated 2008 Information Technology Resource Management Policies and Procedures - Pamela Evans
Approval (for the record) to hire Student Underage Agent, P-14 Enforcement, W81516, W81518, W81523, Chesapeake area - Pamela Evans
Approval (for the record) to hire Retail Manager II, Store 352, Reston, position #35202, Rider - Pamela Evans
Approval (for the record) to recruit for two (2) Retail Specialist II, Position 24202, Store 242 Willow Lawn and Position 10019, Store 361 Portsmouth, Wholesale Retail Operations - Pamela Evans
Approval (for the record) to hire Law Enforcement Mgr II (Special Agent in Charge), Position 00117, Roanoke City Student Underage Agent, P-14, Richmond-South - Pamela Evans
Approval (for the record) to hire Retail Specialist II, Position #04902, S049 Ballston (Arlington) Wholesale Retail Operations, N. Lodato - Pamela Evans
Approval (for the record) to hire (3) UAB positions, W80816, Roanoke Area, W80815, Roanoke Area, W81503, Chesapeake Area - Pamela Evans
Approval (for the record) to renew the lease for Store 153 in Wytheville, to run from 5/1/2008-4/30/2013, Wholesale Retail Operations/ Property Management - Pamela Evans
Approval (for the record) to extend hours for in house Quality Assurance Analyst consultant to continue working as back fill for position left by employee on leave from 10/1/08-3/31/09 - Pamela Evans
Approval (for the record) of General & Administrative Cost Allocation Policy and Procedures revisions pertinent to the Financial Management Services Division - Pamela Evans
Approval (for the record) to hire a Retail Specialist II, Position #35702, Reston S357 and #32206, Centreville S322, Wholesale Retail Operations - Pamela Evans
Approval (for the record) to have emergency remediation environmental services for mold and effervescence for Abingdon store to include dust control - Pamela Evans
Approval (for the record) to hire Law Enforcement Manager I/ASAC, Position #00365, Lynchburg, 809; law Enforcement Manager II/SAC, Position #00357, Richmond, Region 6, 813 - Pamela Evans

With no further business, the meeting adjourned at approximately 9:55 a.m.